Data Protection and Privacy Policy

Your privacy is important to us.    Accordingly, this policy sets out how The League of Friends of Teddington Memorial Hospital uses and protects any information that you give us when you become a Member of the League.

What we collect

When you apply for Membership you give us the following information:

  • Name
  • Address
  • Email address and telephone number if available
  • Level of Membership requested
  • Payment in respect of annual Subscription either by cheque, cash or Bank Standing Order.

How we use your personal information

We require this information for the purposes of administering your Membership and for sending relevant communications to you.

We will contact you from time to time to notify you of any important developments relating to the work of the League, to send you an invitation to attend the Annual General Meeting or any Extraordinary General Meeting and to send out Membership Subscription Renewal documents.

We will only retain personal information as long as necessary for the fulfilment of these duties.     As soon as your Membership ceases, for any reason, your personal information will be removed from our records.

Security

We are committed to ensuring that your information is secure.   In order to prevent unauthorised access or disclosure, our records are held on either a secure, electronic, password-protected database or in the form of written documents stored in the office of the League in Teddington Memorial Hospital and securely on the laptops belonging to the Membership Secretary and the Administrator.   Some of the Trustees have access to members’ data from time to time in order for them to carry out their legitimate tasks for the League.

Your personal information is not communicated to any other organisation or person.

As a registered Member of the League, you will continue to receive essential documents, newsletters, etc. relating directly to your individual membership.

 

1st May 2018